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RULES AND REGULATIONS

1. ATTENDANCE
  1. A student shall be eligible to appear for final examination only if she has earned a minimum of 75% attendance per semester (67.5 days for 90 working days or 56 days for 75 working days).
  2. Candidates with attendance less than 67.5 days but 54 days (60%) and above for 90 working days or less than 56 days but 45 days (60%) and above for 75 working days shall be granted condonation by the Principal in consultation with the college council, only if they have completed one test, one quiz and one assignment /one seminar.
  3. Condonation of attendance shall be sought by the candidate TEN days prior to the date of commencement of examination of respective semester through a written request to the Principal through the Head of the concerned department on payment of Rs.400/-.
  4. Candidates with attendance less than 60% shall repeat the whole semester after completing the course and also after getting necessary permission from the Principal through the Head of the concerned department.
2. EVALUATION - UG & PG COURSES
  1. Maximum marks for each paper (theory & practical) shall be 100.
  2. Each paper in Theory and Practical shall have two components - Continuous Internal Assessment (CIA) & Summative External Examination. Distribution of marks between internal assessment and final examination is:-
    • Theory:- 25 : 75
    • Practical:- 40 : 60
    However, value education and extra credit papers shall have only summative external examination without CIA.
  3. Passing Minimum: For a pass in each paper (theory & practical), a separate minimum of 35% for UG and 50% for PG is required for external and aggregate. No internal minimum is required.
  4. The evaluation for the following subjects in UG shall be totally internal.
    Part III 
    1. Practical
    2. Project work
    Part IV -
    1. Environmental studies
    2. Value education
    Part V – Physical Education/NCC/NSS
  5. Continuous Internal Assessment
    1. UG:
      • Part I, Part II & Part III: The continuous internal evaluation shall comprise two tests, two quizzes and two assignments and the CIA shall be the sum total of the average of all two tests, two assignments and two quizzes for each paper during a semester. Distribution of marks in CIA between test, assignment and quiz shall be in the ratio 3:1:1.
      • Part IV: Tamil (basic & advanced), Non-major elective and Skill based elective: The continuous internal evaluation shall comprise two tests and two assignments and the CIA shall be the sum total of the average of all two tests and two assignments for each paper during a semester. Distribution of marks in continuous internal assessment between test and assignment shall be in the ratio 4 : 1
    2. PG : The continuous internal evaluation shall comprise two tests, two quizzes, one assignment and one seminar and the CIA shall be the sum total of the average of all two tests, two quizzes, one assignment and one seminar for each paper during a semester. Distribution of marks in continuous internal assessment between test, assignment, quiz and seminar shall be in the ratio 6:2:1:1.
    3. Tests and quizzes shall be conducted after an interval of 40 working days.
    4. The continuous internal assessment shall be made by the course teacher.
    5. Separate tests for each paper shall be given to the absentees only on the following grounds. Absence
      • Due to illness supported by a medical certificate from a registered medical practitioner or a certificate from the deputy warden of the hostel in the case of hostel students.
      • Due to participation in programs connected with College / University / Government, if deputed by the College.
      • On account of unavoidable circumstances supported by valid proof.
    6. Unauthorized absence for tests shall be marked 'absent' and treated as Zero for calculation of average.
    7. Valued answer scripts shall be returned to students within 10 days from the date of conduct of tests, quizzes and assignments.
    8. The student shall go through the valued answer scripts to satisfy herself with the valuation. The concerned teacher shall clarify the doubts if any, immediately. The students shall approach the concerned Head of the Department if she is not satisfied with the explanation given by the teacher and then the Principal, if need be. On written request from a student, the Principal shall constitute a committee consisting of two Heads of Departments and two student representatives to consider the case.
    9. The valued answer scripts of all the students shall be collected from them and kept in safe custody in the department concerned in separate files for future reference and checking. The course teacher shall be responsible for the maintenance of the answer scripts and preparation of consolidated mark lists.
    10. Two copies of the consolidated mark lists of all the tests, assignments and quizzes shall be prepared by the course teacher. Every student shall sign against her marks in the mark lists. These lists shall be signed by the course teacher and countersigned by the Head of the Department and the Principal. One copy shall be maintained in the department and the other handed over to the examination section. These mark lists shall be maintained by the Examination section.
    11. Project work shall be offered for all U.G. and P.G. courses.
      Components Marks
      Project report 80
      Viva-voce 20
      Total 100
      For a pass in the project, a student should secure a minimum of 35% for UG and 50% for PG in project report and viva-voce put together. P.G. and M.Phil students shall submit a copy of their bonafied thesis to the examination section on or before 30th April and 30th June respectively.
  6. SUMMATIVE EVALUATION / FINAL EXAMINATION
    1. A senior faculty member shall be appointed as the Controller of Examination.
    2. There shall be one Final Examination at the end of each semester for each paper.
    3. The Staff Council shall formulate the schedule of examinations at the middle of each semester.
    4. Fees for the final examination for each paper in each semester shall be in accordance with the rules of Manonmaniam Sundaranar University.
    5. Remuneration for examination work shall be given on par with Manonmanium Sundaranar University.
    6. QUESTION PAPER SETTING
      • The Controller of Examination and Principal shall appoint the external examiners from the panel of names recommended by the concerned Boards of studies. The external examiner shall be the question paper setter.
      • The question paper setter / External Examiner shall be appointed from University, College and Industries preferably from Tamil Nadu.
      • The term of office of a question paper setter / External Examiner shall be three years at the maximum. Under extra-ordinary circumstances this duration may be extended for one or two years on the recommendation of the concerned Boards of studies.
      • The question paper setter shall set the question papers in accordance with the syllabus, one model question paper, the blue print and the glossary (if necessary) sent to him / her by the College.
      • The question paper setter shall forward the typed / stenciled question paper along with the scheme of valuation in separate sealed covers provided by the College, sealed and addressed to the Controller of Examinations by name. These covers shall be kept confidentially in the custody of the Controller of Examination. The required number of copies shall be cyclostyled a day or two before the commencement of examination in the presence of one of the external examiners. The sealed covers with question papers shall be opened in the examination hall in the presence of an external examiner.
    7. INVIGILATION: The number of invigilators shall be one for every 30 students.
    8. VALUATION
      • The Board of Examinations shall consist of all the teachers of the Departments and the External Examiners. Head of the Department of the concerned discipline shall be the Chairman of the Board.
      • The Board of examinations shall follow double valuation system at the examination centre (Sri Parasakthi College for Women, Courtallam). The scheme of valuation shall be discussed by the examiners and the chairman. Each answer script shall be valued independently by the External Examiner (who is the question paper setter also) and the course teacher and the marks shall be recorded in separate sheets. No remarks or no marks shall be given on the answer scripts by either examiner. The individual mark lists prepared by the internal course teacher and external examiner shall be handed over to the Chairman.
      • In the absence of course teacher due to genuine reasons, any teacher of the said subject from a panel of internal examiners may be permitted to value the answer scripts in the place of course teacher who is absent. The College shall have a panel of qualified internal examiners for the subject and Controller of Examinations shall select the examiner from this panel.
      • If the marks awarded by the external examiner and course teacher differ by more than 10%, the difference shall be brought down by the concerned examiners after discussion. In case of disagreement this may be referred to the Chairman whose decision is final.
      • The average of the marks awarded by the external examiner and the course teacher shall be taken as the marks in the final examination.
      • The concerned Boards of Examinations shall meet and finalize the results for all the papers soon after the submission of mark lists by the Examiners to the Chairman.
      • All the records related to the evaluation shall be handed over to the Controller of Examination by the Chairman, soon after finalizing the results of the Examinations.
      • Final results with a copy of tabulated mark sheets and Mark Registers shall be placed before the Awards Committee for scrutiny.
      • These results duly signed by the members of Awards Committee shall be forwarded to the University through College Committee.
      • Results shall be published not later than a month after the conduct of the last examination.
      • The Mark sheets / Grade sheets shall be issued to the students, soon after the results are forwarded to the University.
    9. Revaluation:
      • A student has a right to appeal in writing to the Controller of Examination for revaluation of her answer scripts within 10 days after the publication of results, on payment of Rs.600/- for each paper.
      • The Controller of Examinations shall appoint another pair of internal and external examiners from a panel of internal examiners and external examiners, in consultation with the Head of the Department (Chairman) concerned.
      • The same scheme of valuation prepared by the first panel shall be followed by this new pair of examiners. The marks awarded by the new pair of examiners shall be the final and the results of revaluation shall be passed by the Board of Examiners.
    10. Failed candidates or absentees shall take the examinations in November or in April irrespective of the semester in which she has the arrear.
    11. There shall be no limit for the number of repeat examinations to be taken by a candidate. However, after the completion of her course, a failed candidate can appear for three subsequent years for the same paper with same syllabus. Thereafter the failed candidate is permitted to take up the current syllabus in use or equivalent paper as decided by the respective Board of Studies.
    12. A candidate is eligible to get the degree only if she passes all the papers prescribed by the Board of Studies under Part I, II, III, IV and V and earned a minimum of 140 credits.
    13. If a candidate fails in the theory papers and passes in practical or vice versa, she shall re-appear for the failed paper / practical only. Separate passing minimum is required for theory and practical.
    14. SPECIAL SUMMATIVE EXAMINATIONS: Special summative examinations shall be conducted for candidates who represent College in the University / Government / National / International programme. All the formalities of conduct of examinations and valuation of scripts shall be followed as per rules.
    15. SPECIAL SUPPLEMENTARY SUMMATIVE EXAMINATIONS: Special supplementary final summative examinations shall be conducted in June/July for the out-gone students failed in a maximum of four papers on payment of Rs.500+125/- as examination fee for each paper.
    16. IMPROVEMENT EXAMINATION: Candidates, who completed their degree, shall be permitted to take up Improvement Examination (final summative) so as to enable them to join any course like B.Ed., IAS etc.
9. MALPRACTICE
  1. INTERNAL TEST: Malpractice if any in the internal tests shall be reported to the Head of concerned department. The candidate found guilty shall be given zero for that test.
  2. SUMMATIVE EXAMINATIONS: Cases of malpractice if any in the final examination shall be reported to the Chief Superintendent / Controller of Examinations with required documents. The Chief Superintendent / Controller of Examinations shall refer this to the examination cell for investigation. After thorough enquiry, if the candidate is found guilty then the punishment has to be awarded as per the guidelines given below
    CATEGORY I
    Nature of malpractice:
    • Writing her internal marks in answer sheet and requesting for pass.
    • Writing candidates name in any part of the answer scripts.
    Punishment to be given:
    To be warned by the examination cell by calling the candidate and only after obtaining an apology letter, the result of that candidate be released. If the candidate fails to appear before the cell and / or not willing to give an apology letter then the particular paper alone is cancelled. The candidate can appear for that paper in the next semester.
    CATEGORY II
    Nature of malpractice: Possession of notes or books not related to the particular examination. 
    Punishment to be given: The particular paper alone is to be cancelled and the candidate can appear for that paper in the next semester.
    CATEGORY III
    Nature of malpractice:
    1. Willfully changing or interchanging the Register Number.
    2. Possession of materials related to the examination.
    Punishment to be given: The whole of the present semester examinations has to be cancelled and the candidate be permitted to appear in the next semester examinations.
    CATEGORY IV
    Nature of malpractice:
    1. Possession of incriminating materials (bits, books, notes, writing in scale, geometry box, hand or in any part of the body) and found copying.
    2. Copying from the answer scripts of another candidate.
    3. Allowing another candidate to copy from his answer script.
    4. Tampering with the hall tickets/identity card issued by the college and bringing the tampered hall tickets/identity card into the examination hall.
    Punishment to be given:
    The whole of the present semester examination has to be cancelled and the candidate has to be debarred from the whole of the next semester examination.
    CATEGORY V
    Nature of malpractice:
    1. Insertion of prewritten answers in the additional/main sheets brought from outside.
    2. Reading out or communicating in any manner (cell phone, etc.) answers either from outside the exam hall or from inside the exam hall.
    3. Not returning the answer scripts issued at the examination hall or running away without handling over answer book (whether written or blank) issued to him/her on the day of examinations.
    4. Exchange of answer scripts.
    5. Reproduction in the PG (except M.Phil.) project report or dissertation.
    Punishment to be given: The whole of the present semester examination be cancelled and the candidate has to be debarred for the next two semester examinations.
  3. MALPRACTICE IN CERTIFICATE
    Nature of malpractice:
    1. Tampering the grade certificate or mark statement or any other certificate issued by the college.
    2. Tampering the date of birth or the certificates issued by other bodies.
    3. Submission of any lake certificate for obtaining any advantage.
    Punishment to be given: Tampered certificate be retained in the college and the duplicate certificate not to be given for 3 years from the date of presentation of document. The candidate is not to be permitted to appear for any examination for the period of two years from the date of production of the documents and not to undergo any course in any college under M.S University for the corresponding period. If the person is working anywhere then her employer should be informed of the action taken by the college. In addition the candidate / involved person should be handed over to the police.